Move-In Packet

This document, commonly called an “inspection”, is completed by a trained locator and certifies that a unit is safe for habitation by a LAFH participant. This includes: being satisfactorily sealed from the elements, running water, heat, and working smoke detectors. All units must be inspected – even if they have recently been inspected by a housing authority or building department.

This form is used to collect basic information about a unit, including: rent amount, security deposit amount, # of bedrooms, approximate square footage, etc. It also indicates which utilities are to be paid by the owner (and which by the tenant) and confirms the payee name and address. The Lead-Based Paint certification is completed by a trained member of the location team.

This document affirms that a property owner/landlord/manager is willing to work with LA Family Housing and provides basic terms and conditions that the landlord must comply with (such as providing LAFH with a copy of any notice to vacate). Section II and Section II.A must be filled out in their entirety for the form to be valid.

This form collects all information necessary to report LAFH’s financial assistance to the IRS. ALL PAYMENT REQUESTS MUST HAVE A COMPLETED W9. The form should contain the payee’s information and MUST include a social security number or an Employer Identification Number. Be sure the W9 is the most recent version available (currently October 2018)

This document lists the legal owner of a property, which may be different than the payee receiving LAFH’s check. If a Property Title and a W-9 don’t match, Location staff must establish a clear connection between the listed owner and the payee.

If the Property Title and the W9 don’t match, a Letter of Authorization can be used to provide a connection between the titleholder and the payee.

Many properties are owned by corporations, limited partnerships, or trusts. In such cases, additional documentation may be required to fully illustrate the connection between a titleholder and a payee. These documents may include: Management Agreement Incorporation Documents Deeds Loan Documentation Business Cards If a clear connection is not obvious, you can always ask the Location Team to write a quick memo explaining a) what documents are included in the packet and b) how they tie everything

If LAFH (or another agency) will be providing financial assistance, Locators must compare a given unit’s rent to the rent of similar units nearby. Rent comparables are either provided: 1) As a 1-page document generated automatically by LACDA -or- 2) A manually-performed comparison from sources such as craigslist or pad mapper. PLEASE NOTE: If a unit is found to be overly expensive, the Location Team may recommend that a participant attempt to find a more affordable option.