LAFH LOCATION

Move-In Packet

Habitability Standards
Habitability Standards

This document, commonly called an “inspection”, is completed by a trained locator and certifies that a unit is safe for habitation by a LAFH participant. This includes: being satisfactorily sealed from the elements, running water, heat, and working smoke detectors. All units must be inspected – even if they have recently been inspected by a housing authority or building department.

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Landlord Agreement
Landlord Agreement

This form is used to collect basic information about a unit, including: rent amount, security deposit amount, # of bedrooms, approximate square footage, etc. It also indicates which utilities are to be paid by the owner (and which by the tenant) and confirms the payee name and address. The Lead-Based Paint certification is completed by a trained member of the location team.

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Unit Information and Certification
Unit Information and Certification

This document affirms that a property owner/landlord/manager is willing to work with LA Family Housing and provides basic terms and conditions that the landlord must comply with (such as providing LAFH with a copy of any notice to vacate). Section II and Section II.A must be filled out in their entirety for the form to be valid.

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W9
W9

This form collects all information necessary to report LAFH’s financial assistance to the IRS. ALL PAYMENT REQUESTS MUST HAVE A COMPLETED W9. The form should contain the payee’s information and MUST include a social security number or an Employer Identification Number. Be sure the W9 is the most recent version available (currently October 2018)

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Property Title
Property Title

This document lists the legal owner of a property, which may be different than the payee receiving LAFH’s check. If a Property Title and a W-9 don’t match, Location staff must establish a clear connection between the listed owner and the payee.

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Letter of Authorization
Letter of Authorization

If the Property Title and the W9 don’t match, a Letter of Authorization can be used to provide a connection between the titleholder and the payee.

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LLC Certification
LLC Certification

Many properties are owned by corporations, limited partnerships, or trusts. In such cases, additional documentation may be required to fully illustrate the connection between a titleholder and a payee. These documents may include: Management Agreement Incorporation Documents Deeds Loan Documentation Business Cards If a clear connection is not obvious, you can always ask the Location Team to write a quick memo explaining a) what documents are included in the packet and b) how they tie everything

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Rental Comparisons
Rental Comparisons

If LAFH (or another agency) will be providing financial assistance, Locators must compare a given unit’s rent to the rent of similar units nearby. Rent comparables are either provided: 1) As a 1-page document generated automatically by LACDA -or- 2) A manually-performed comparison from sources such as craigslist or pad mapper. PLEASE NOTE: If a unit is found to be overly expensive, the Location Team may recommend that a participant attempt to find a more affordable option.

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